Technology exchange
Presenter Guidelines

Congratulations on being selected to deliver your presentation at the 2025 Technology Exchange held Dec. 8-12 in Denver, Col. Please follow these guidelines to make sure it is delivered successfully. Please submit your presentation and a PDF copy by Nov. 26. If you have any questions or cannot comply with these guidelines for any reason, please contact presentations@internet2.edu as soon as possible.

Preparing and Submitting Your Presentation

To ensure that your presentation can be processed appropriately and associated with the correct session, please name and submit your presentation according to these guidelines:
 

• Name your presentation file – Please name your presentation according to this example: YYYYMMDD-lastname-title, where YYYYMMDD is the year, month and day the presentation is scheduled; lastname is your last name, and; title is a shortened version of the topic or session title, lowercase. For example, a PowerPoint presentation on perfSONAR given on 17 Feb 2021 by Matt Zekauskas would be named 20210217-zekauskas-perfSONAR-Update.ppt.”
• Ensure text is readable by audience – Please use a minimum font size of 28 for your smallest text so it is accessible to the audience.
• Use an accepted format – Please save your presentation in one of the following formats: PowerPoint (pptx) or Portable Document Format (pdf). NOTE: All conference projectors support 16:9 (widescreen) format.
• Submit your presentation to presentations@internet2.edu by Nov. 26.  Meeting support may contact you if you do not submit your presentation before the deadline. 

Delivering Your Presentation

Here are some simple tips to help make your presentation a success.

• Please practice giving your presentation before the meeting.
• Please confirm your presentation time with the meeting support personnel.
• If your presentation includes a panel of speakers, please sit in your speaking order. The first speaker should sit closest to the podium.
• Indicate if you are the moderator of a panel and please notify meeting support if there are any speaker cancellations.
• Speak directly into the microphone at all times. Ask questioners to walk to the microphones provided to ask questions, or repeat the question into the microphone. Audience members will not be able to hear content delivered off-microphone.
• Presenters may bring a printed handout. The meeting support personnel or room monitor will be available to help you place them or hand them out to attendees.
• Presenters are required to use the Podium Laptop unless they have requested (and received permission) to use their own computer due to an unusual presentation requirement (e.g., a software- or demonstration-related issue). If you need to use your own laptop, please contact presentations@internet2.edu at least 24-hrs in advance of your scheduled presentation time.

If you have any questions or cannot comply with these guidelines for any reason, please contact presentations@internet2.edu as soon as possible.