Internet2

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Demonstrator Logistics

We look forward to your participation in the Fall 2010 Internet2 Member Meeting demonstrations. The member meeting takes place 1-4 November, with the demos open on 2-3 November. We are providing this logistics page to assist you in planning for your demo. If you need any additional information, please contact Elaine Lauerman <ekl@internet2.edu> or call 734-913-4253.


Demo Location and Floorplan
Demo Setup and Schedule
Hotel Information for Demonstrators
Rentals
Badges and Registration
IP Addresses
Signage, Handouts, and Printing
What to Wear
Equipment Tear Down
Shipping and Receiving
Contact Info

 

Demo Location and Floorplan
The demos take place in Habersham Ballroom , on the 2nd floor of the Renaissance Waverly Atlanta .

Demo Setup and Schedule
During the Member Meeting week, the demo schedule is as follows. Demos must be staffed at all times during the open hours.

Setup Monday, 1 November, 8:00am-9:00pm
Setup Tuesday, 2 November, 8:00am-12:00pm
Demos Open Tuesday, 2 November, 12:00pm-6:00pm
Demos Open

Wednesday, 3 November, 8:00am-1:00pm

Demo Breakdown Wednesday, 3 November, 1:00pm-11:00pm

Rentals
If you are planning on renting equipment for your demo, please contact Elaine Lauerman.


Hotel Information for Demonstrators
The Fall 2010 Internet2 Member Meeting will be held at the Renaissance Waterly Atlanta from 1-4 November. The hotel address is:

Renaissance Waverly Atlanta
2450 Galleria Parkway
Atlanta, GA 30339

Telephone: 770-953-4500
Fax: 770-953-0740

For travel information, please refer to the hotel and travel webpage.

Badges and Registration
All demonstrators are required to register for the meeting. Please contact Elaine Lauerman so she can provide you with a special registration code to use when filling out the online registration form. This code ensures that you will not be charged the registration fee.

Demonstration badges will be distributed to all demonstrators at the Internet2 registration desk at the hotel. In order to ensure that a badge will be waiting for you, and for all members of your demo team, please make sure to have each individual register for the meeting. Please wear your badge at all times during the meeting, and also during setup and breakdown.

IP Addresses
Elaine Lauerman will be supplying IP addresses for demoers in a separate email.

Signage, Handouts, and Printing
Internet2 will provide a sign identifying your demo. A description of your demo will be included in a handout distributed to meeting attendees. Text for this handout will be pulled from the information you submitted and is now posted online. Beth Miller will be sending you the sign text for final approval. You are encouraged to bring additional handouts as well. If you have any questions about signage or handouts for the demos, or want to make corrections or updates to your online demo descriptions, please contact Elaine Lauerman .

What to Wear
Business casual attire for the demonstrations, meeting sessions, and receptions is appropriate.

Equipment Tear Down
Please note that your demo equipment must be packed and removed from the demo exhibit area by 11:00pm on Wednesday, 3 November.

Shipping and Receiving
Please label your shipment as follows:

Hold for: Name of recipient (Guest arriving dd/mm/yy)
Phone Number of recipient
Renaissance Waverly Hotel
2450 Galleria Pkwy SE
Atlanta, GA 30339
Deliver to: Habersham
Deliver on: (date on which the package should be in Habersham)

Please track your packages to the hotel and note the name/initials of the person who signed for it.

Charges are below. Shippers should not schedule packages to arrive more than three days before they plan to have their package(s) delivered to Habersham. If they do, additional charges will apply.

LETTERS @ $5.00 EACH

REGULAR SIZE @ $10.00 EACH
(Boxes under 16x16x16)

OVERSIZE @ $20.00 EACH
(Cases/Bags and Boxes over 16x16x16
or exceeding over 30lbs)

PALLETS @ $100.00 EACH

Contact Info
Further Questions? Please contact Elaine with any questions you may have:

Elaine Lauerman
Program Manager Internet2 Events and Workshops
ekl@internet2.edu
734-913-4253