Demonstrator Logistics

We look forward to your participation in the Fall 2008 Internet2 Member Meeting demonstrations. The member meeting takes place 13-16 October, with the demos open on 14-15 October. We are providing this logistics page to assist you in planning for your demo. If you need any additional information, please contact Elaine Lauerman <ekl@internet2.edu> or call 734.913.4253.

Demo Location and Floorplan
Demo Setup and Schedule
Hotel Information for Demonstrators
Rentals
Badges and Registration
IP Addresses
Signage, Handouts, and Printing
What to Wear
Equipment Tear Down
Shipping and Receiving
Contact Info

Demo Location and Floorplan
The demos take place in Grand Ballroom D & E, on the 5th floor of the Sheraton New Orleans.

Demo Setup and Schedule
During the Member Meeting week, the demo schedule is as follows. We will adjust the schedule based on how much prep work is done in advance, demonstrator travel schedules, conference program changes, etc. Demos must be staffed at all times during the open hours.

Rentals
If you are planning on renting equipment for your demo, please contact Elaine Lauerman.

Hotel Information for Demonstrators
The Fall 2008 Internet2 Member Meeting will be held at the Sheraton New Orleans from 13-16 October. The hotel address is:

Sheraton New Orleans
500 Canal St.
New Orleans, LA 70130

Telephone: (504) 525-2500
Fax: (504) 595-5552

Demonstrators are responsible for paying for their own rooms and should book their own rooms online. The conference hotel rate is available through 10 September. Reserve your room now to guarantee the lowest rates!

For travel information, please refer to the hotel and travel page.

Badges and Registration
All demonstrators are required to register for the meeting. Please contact Elaine Lauerman so she can provide you with a special registration code to use when filling out the online registration form. This code ensures that you will not be charged the registration fee.

Demonstration badges will be distributed to all demonstrators at the Internet2 registration desk at the hotel. In order to ensure that a badge will be waiting for you, and for all members of your demo team, please make sure to have each individual register for the meeting. Please wear your badge at all times during the meeting, and also during setup and breakdown.

IP Addresses
Elaine Lauerman will be supplying IP addresses for demoers in a separate email.

Signage, Handouts, and Printing
Internet2 will provide a sign identifying your demo. A description of your demo will be included in a handout distributed to meeting attendees. Text for this handout will be pulled from the information you submitted and is now posted online. You are encouraged to bring additional handouts as well. If you have any questions about signage or handouts for the demos, or want to make corrections or updates to your online demo descriptions, please contact Susan Topol.

What to Wear
Business casual attire for the demonstrations, meeting sessions, and receptions is appropriate.

Equipment Tear Down
Please note that your demo equipment must be packed and removed from the demo exhibit area by 5:00pm on Wednesday, 15 October.

Shipping and Receiving
Please refer to this PDF file for complete labelling, shipping, and package storage information.

Contact Info
Further Questions? Please contact Elaine with any questions you may have:

Elaine Lauerman
Program Manager Internet2 Applications
ekl@internet2.edu
734.913.4253