We look forward to your participation in the Fall 2006 Internet2 Member Meeting demonstrations. The member meeting takes place 4-7 December, with the demos open on 5-6 December. We are providing this logistics page to assist you in planning for your demo. If you need any additional information, please contact Elaine Lauerman <ekl@internet2.edu> or call 734.913.4253.

Demo Location
Demo Setup and Schedule
Hotel Information for Demonstrators
Badges and Registration
IP Addresses
Food
What to Wear
Equipment Tear Down
Shipping and Receiving
Contact Info

Demo Location
The demos take place in Hyatt Regency McCormick Place, Chicago, Illinois, the location of the fall member meeting.

Demo Setup and Schedule
During the Member Meeting week, the demo schedule is as follows. We will adjust the schedule based on how much prep work is done in advance, demonstrator travel schedules, conference program changes, etc. Demos must be staffed at all times during the open hours.

Hotel Information for Demonstrators
The Fall 2006 Internet2 Member Meeting will be held at the Hyatt Regency McCormick Place from 4-7 December. The hotel address is:

Hyatt Regency McCormick Place
2233 S. Martin L. King Drive
Chicago, IL 60616

Telephone: 312-567-1234
Fax: 312-528-4000

Demonstrators are responsible for paying for their own rooms and should book their own rooms through the hotel. The conference hotel rate is still available on a first come, first served basis. Block cutoff date is Friday, November 3, 2006 at 5pm EST. Call now to reserve your room! Click here for more info.

For travel information, please refer to the hotel and travel page.

Badges and Registration
All demonstrators are required to register for the meeting. Please contact Elaine Lauerman so she can provide you with a special registration code to use when filling out the online registration form. This code ensures that you will not be charged the registration fee.

When you arrive at the Hyatt, you will receive a demonstration badge, which you will be required to wear. Demonstration badges will be distributed to all demonstrators at the Internet2 registration desk at the Hyatt. In order to ensure that a badge will be waiting for you, and for all members of your demo team, please make sure to have each individual register for the meeting. Please wear your badge at all times during the meeting, and also during setup and breakdown.

IP Addresses
Elaine Lauerman will be supplying IP addresses for demoers in a separate email.

Food
We will provide selected meals for demonstration team members only. If you have any food allergies or other special needs (e.g. vegetarian) let Elaine Lauerman know so we can accommodate you.

What to Wear
Business casual attire for the demonstrations, meeting sessions, and receptions is appropriate.

Equipment Tear Down
Please note that your demo equipment must be packed and removed from the demo exhibit area by 12:00pm on Thursday, 7 December.

Shipping and Receiving
The Hyatt has established the following procedures for shipping and receiving convention materials.  Your cooperation in adhering to these procedures will provide for efficient handling of your materials.

Packages will be stored in the hotel storage area until they're asked to be delivered. There are charges for handling/storage and it's based on weight. The hotel and Internet2 accept no liability for lost, stolen or damaged goods. Packages may be shipped to the hotel NOT MORE THAN ONE WEEK PRIOR TO THE MEETING.

Packages MUST BE LABELED ACCORDINGLY:

Hyatt Regency McCormick Place
2233 S. Martin L. King Drive
Chicago, IL 60616
Phone: 312-567-1234

Other information that MUST be included:

Demo'ers return address
Internet2/Room CC 12
Christina Gumuls
Name of person that will claim packages
Date of that person's arrival

AT THE HOTEL
All demoers are responsible for their own outbound shipments. Internet2 cannot be responsible for signing, distributing, storing, etc.

If you would like any help understanding shipping procedures, please don't hesitate to contact us.

Contact Info
Further Questions? Please contact Elaine with any questions you may have:

Elaine Lauerman
Program Manager Internet2 Applications
ekl@internet2.edu
734.913.4253